Privacy Policy

The Bharat Music Experience 2026 ("BME," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for our event, or interact with our services.

1. Information We Collect

1.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

• Register for the event (Visitor Pass, Exhibitor, Sponsor, or Artist)
• Submit award nominations
• Book exhibitor booths or sponsorship packages
• Contact us through our website
• Subscribe to our newsletters or communications

This information may include:

• Name (First name, Last name)
• Email address
• Phone number
• Company/Organization name
• Designation/Job title
• City and State
• Payment information (processed securely through third-party payment processors)
• Award nomination details, work samples, and supporting materials

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses
• Date and time of visits

2. How We Use Your Information

We use the information we collect for the following purposes:

• Event Management: To process registrations, manage attendee lists, and facilitate event participation
• Communication: To send confirmation emails, event updates, payment links, and important announcements
• Awards Processing: To review award nominations, contact nominees, and announce winners
• Exhibitor & Sponsor Services: To process bookings, coordinate booth setup, and manage sponsorship benefits
• Payment Processing: To process payments for tickets, booth bookings, award nominations, and sponsorships
• Customer Support: To respond to inquiries, provide assistance, and resolve issues
• Marketing: To send promotional materials, newsletters, and updates about future events (with your consent)
• Analytics: To analyze website usage, improve our services, and enhance user experience
• Legal Compliance: To comply with legal obligations and enforce our terms and conditions

3. How We Share Your Information

We may share your information in the following circumstances:

3.1 Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

• Payment processors (for secure payment handling)
• Email service providers (for communication)
• Cloud storage providers (for data storage)
• Analytics platforms (for website analytics)
• Event management platforms

3.2 Event Partners

With your consent, we may share your contact information with event partners, sponsors, or exhibitors who may be relevant to your interests.

3.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to:

• Comply with legal obligations
• Protect our rights, property, or safety
• Prevent fraud or illegal activities
• Enforce our Terms and Conditions

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure socket layer (SSL) encryption for data transmission
• Secure servers and databases
• Access controls and authentication
• Regular security audits and updates
• Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Event Registration Data: Retained for the duration of the event and up to 2 years afterward for archival and follow-up purposes
• Payment Information: Retained as required by financial regulations and tax laws (typically 7 years)
• Award Nominations: Retained indefinitely for historical records and future reference
• Marketing Communications: Retained until you unsubscribe or request deletion

6. Your Rights and Choices

You have the following rights regarding your personal information:

6.1 Access and Correction

You have the right to access, review, and update your personal information. You can do this by contacting us at contact@gatsvymedia.com.

6.2 Deletion

You may request deletion of your personal information, subject to legal and contractual obligations. Please note that we may need to retain certain information for legal compliance or legitimate business purposes.

6.3 Opt-Out of Marketing

You can opt out of receiving marketing communications by:

• Clicking the "unsubscribe" link in our emails
• Contacting us at contact@gatsvymedia.com

Note: You will still receive transactional emails related to your registration, bookings, or payments.

6.4 Data Portability

You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.

6.5 Restriction of Processing

You may request that we restrict the processing of your personal information under certain circumstances.

7. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience. Cookies are small text files stored on your device that help us:

• Remember your preferences
• Analyze website traffic and usage patterns
• Improve website functionality
• Deliver targeted content and advertisements

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our website.

8. Third-Party Links

Our website may contain links to third-party websites, social media platforms, or services. We are not responsible for the privacy practices or content of these third parties. We encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

The Bharat Music Experience 2026 is an event intended for adults and music industry professionals. We do not knowingly collect personal information from children under the age of 18. If you believe we have collected information from a child, please contact us immediately, and we will take steps to delete such information.

10. International Data Transfers

Your information may be transferred to, stored, and processed in countries outside of India. We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons. We will notify you of any material changes by:

• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification to registered users (for significant changes)

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

13. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of India. Any disputes arising from this policy or our data practices shall be subject to the exclusive jurisdiction of the courts in India.

---

About Gatsvy Media
The Bharat Music Experience 2026 is organized by Gatsvy Media, a leading media and entertainment company specializing in music industry events, content production, and artist management.
Visit gatsvymedia.com to learn more about our services.